Careers
Join Our Team
Headquartered in Chicago with offices in Northern and Southern Illinois, Indiana, Missouri, New Mexico and Wisconsin, providing professional legal services to our clients is our top priority. We are a client focused and results oriented firm, and recognize that our success is entirely dependent upon our people. Cassiday Schade employs skilled trial lawyers who consistently achieve favorable results.
Collaborative Culture
We are not your average law firm, here, everyone is a valued member of the team. We pride ourselves on having a cohesive, collaborative work environment and an open door policy that facilitates communication at every level of the organization.
We know that people matter.
Cassiday Schade is known for our collaborative work environment. Whether you are an administrative staff member, an associate attorney, or a partner, you are part of the team. The tenure of employment by many speaks volumes about the care we take to create an atmosphere where people look forward to coming to work. Our firm is a place where doors are open, new ideas are encouraged and professional development is prioritized.
Diversity, inclusion and equal opportunities for all are key.
At Cassiday Schade, diversity is more than just a statement, it is a priority. Our firm is committed to promoting equal opportunities, fostering a respectful and professional workplace culture, and encouraging growth potential for all. By embracing diversity, we are able to better serve both our employees and our clients and maintain the highest legal standards. Read our EEO policy.
Job Postings
Chicago, IL Legal Billing Specialist
The Legal Billing Specialist role is responsible for editing and processing complex client invoices pursuant to attorney instructions and client guidelines. This job requires heavy communication and excellent attention to detail in order to effectively resolve concerns that may arise within the workload. The ideal candidate is exceedingly organized, service oriented and has experience with automated time and billing systems. This is a high volume workload position where the ability to prioritize is key.
Primary Responsibilities
- Communicates professionally and courteously with partners, attorneys, and staff, client and client vendors while maintaining confidentiality of client and firm matters
- Finalizes time in Elite one day a week from the connecting time entry system (iTimekeep)
- Sets up billing related information on the matter master file for new cases received from Conflicts
- Ensures Realization is set up correctly based on instructions received on the case intake form and/or the originating attorney
- Proactively ensures that new files or newly split files are added to the billing sites prior to first date of billing
- Maintains any matter level data mapping between Elite, Billblast and the billing sites
- Proactively requests budget on new files and tracks budget status throughout the life of the matter so that invoices are not rejected at the time of billing, if applicable
- Tracks SIR/Deductible amounts throughout the life of the matter to ensure invoices are sent to the correct paying party, if applicable
- Notes Reservation of Rights status on tendered files, if applicable
- Updates billing related information received through the File Modification inbox throughout the life of the file
- Sends any write downs over the threshold to the managing partner for approval
- Sends negative costs to AR or AP for refund processing, if necessary
- Processes any adjustments noted on proformas
- Attaches any missing back up required for billing
- Competes and notates within Billblast any necessary follow up action for invoices that are rejected on e-billing websites until the invoice has been successfully submitted
- Closes files in Elite as noted on the proforma or File Close Memo
- Other projects as necessary
Job Qualifications
The ideal candidate will have the following skills and qualifications;
- Excellent oral and written communication skills
- Exhibits strong organization and attention to detail
- Ability to identify and reconcile discrepancies
- Proficiencies in Microsoft Word and Outlook
- Fundamental Microsoft Excel skills
- Associates Degree required, Bachelor’s Degree strongly preferred
- Elite Enterprise or Aderant experience preferred
- Law firm background desired
Qualified candidates may submit their resumes electronically to careers@cassiday.com.